Parsons Corporation Bilingual Secretary in Kuwait
BILINGUALSECRETARY / DOCUMENT CONTROLLER
Through Parsons’ engineering and construction management services, we deliver innovative, safe and sustainable infrastructure in Abu Dhabi, Dubai, Qatar, Oman, Bahrain and Kuwait. Our focus is on delivering air, rail, road and highway transportation; water conveyance and/or wastewater treatment; and land development and public infrastructure to our clients and your communities. Parsons creates interconnected communitiesand world class infrastructure.
The Bilingual Secretary / Document Controller under close supervision, performs various administrative, document control, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group. Most assignments require familiarity with standard Company processes and good PC skills.
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative-style word documents. May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
Prepares general correspondence and maintains general files. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment service dates.
May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports.
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
Perform a variety of document control functions for the project and coordinate the flow of documents between project operations, engineering disciplines, construction team or other department groups.
Ensure that pre-established document control requirements are satisfactorily met throughout the project duration.Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
Performs other responsibilities associated with this position as may be appropriate.
Degree with minimum 10 years of relevant work experience in a administrative and document control role in an engineering / consulting environment.
Good written and oral communications skills, and a knowledge of keyboard skills and a working knowledge of keyboard skills, MS Windows and related word processing, spreadsheets, and database software is required.
Must be fluent in English and Arab languages, both written and verbal and have experience in composing correspondence related to his/her responsibilities.
Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide. For more about Parsons, visit parsons.com and follow us on Facebook , Twitter , LinkedIn , and .
Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT
Parsons is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regards to an individual's race, color, religion, national origin, ethnicity, union affiliation, age, sex, sexual orientation, gender identity and expression, pregnancy, employable physical or mental disability, veteran status, genetic information, immigration status, or any other basis protected by applicable laws.